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From the Zoom web portal, create your meeting and download a calendar file to upload to Outlook. Download the Outlook plugin for Zoom to connect the two platforms instantaneously and add Zoom meetings from the Outlook app.

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By using our site, you agree to our cookie policy. Cookie Settings. Learn why people trust wikiHow. Download Article Explore this Article methods. Ask a Question. Related Articles. Article Summary. Method 1. Click on the Schedule button, from the Zoom app. The button is blue, in the bottom left corner, and has a calendar symbol. Enter all your meeting details in the “Schedule Meeting” pop-up window. You can enter specifics like: What date the meeting will take place.

What time the meeting will take place. If the meeting should repeat. Audio, Video, and Security preferences. Choose the Outlook option in the Calendar section.

Select the blue bubble next to Outlook. Click the blue Save button and your meeting will save on Zoom and in your Outlook calendar. Workshop Documents Docusign. Begin to schedule a new meeting by selecting New Meeting in the top left-hand of your screen. You will now see the new meeting window. Select the Add a Zoom Meeting icon in the top right. You have to view the full details of the meeting in order to view the Zoom button. It won’t show up in the small window that pops up when you create a meeting.

The Zoom meeting will be adjusted to match the time and date set by the calendar event. The details will be in the notes for the meeting and the title of the meeting will be taken from the title you put on the calendar appointment. If you edit the event in the future, the Zoom meeting will be updated accordingly. Zoom Meeting Settings Meeting settings can be adjusted by clicking on the Settings option. In the first section for Assign users, determine whether you want to install the add-in for everyone, just for specific users or groups, or just for yourself.

In the second section, decide on the deployment method. When done, click the Deploy button Figure E. You can then close the Office Admin portal. Note that it could take up to 12 hours for the add-in to be deployed to your users depending on the size of your organization. But it should appear more quickly than that. First, browse to the Zoom for Outlook download page at the Microsoft app store.

Click the button to Get it now Figure F. Sign in with the account you use for Outlook on the web. Continue from there, and the Outlook web app will open. When done, close the Zoom windows in Outlook.

To set up a Zoom meeting in the Outlook desktop client, click the icon for New Items and select Meetings. At the Meeting invitation, click the toolbar icon for Add a Zoom Meeting. Sign in with your Zoom account. Notice that the email is automatically populated with the link, ID, password, and other details for your meeting.

Fill out the remaining details and then send the invitation Figure H. To set up your meeting in the Outlook web app, click the Calendar icon at the bottom of the left pane.

Click the button for New Event. At the invitation window, click the link for More options. Then at the full invitation window, click the Zoom icon at the top and select Add a Zoom Meeting. Add the necessary details and send the invitation Figure I.

Be your company’s Microsoft insider by reading these Windows and Office tips, tricks, and cheat sheets.

 
 

How to set up zoom meeting in outlook calendar. Install Zoom Calendar Add-ins

 
Change Zoom Meeting Settings (Mac). 1. Navigate to your Outlook calendar. 2. Locate the Zoom Meeting in your calendar. Double Click or Right Click to open. Click the Add Zoom Meeting button in the right sidebar. A Zoom meeting will be added to your Outlook calendar event. Zoom meeting instructions will be added to.

 

How to set up a Zoom meeting from Microsoft Outlook | TechRepublic.Scheduling Zoom Meetings in Microsoft Office Outlook – Windows

 

Last Updated: January 10, This article was co-authored by wikiHow staff writer, Emily Schmitt. Emily Schmitt is a Technology Writer for wikiHow. Emily is a tech and social media enthusiast who has written dozens of articles on popular apps and services. Emily has experience as an editor of the Davidsonian, the on-campus newspaper at Davidson College.

This article has been viewed 1, times. Learn more Scheduling your Zoom meetings in Outlook is a great way to keep your calendar organized and share your schedule with others. This wikiHow will teach you a couple of different ways to schedule Zoom meetings in Outlook, depending on which software you use.

From the Zoom desktop app, use the Schedule button to create a new meeting and select the Outlook option to connect your calendar. From the Zoom web portal, create your meeting and download a calendar file to upload to Outlook. Download the Outlook plugin for Zoom to connect the two platforms instantaneously and add Zoom meetings from the Outlook app. Did this summary help you?

Yes No. Log in Social login does not work in incognito and private browsers. Please log in with your username or email to continue. No account yet? Create an account. Popular Categories. All Categories. Edit this Article.

We use cookies to make wikiHow great. By using our site, you agree to our cookie policy. Cookie Settings. Learn why people trust wikiHow. Download Article Explore this Article methods. Ask a Question. Related Articles. Article Summary. Method 1. Click on the Schedule button, from the Zoom app. The button is blue, in the bottom left corner, and has a calendar symbol. Enter all your meeting details in the “Schedule Meeting” pop-up window.

You can enter specifics like: What date the meeting will take place. What time the meeting will take place. If the meeting should repeat.

Audio, Video, and Security preferences. Choose the Outlook option in the Calendar section. Select the blue bubble next to Outlook.

Click the blue Save button and your meeting will save on Zoom and in your Outlook calendar. Click Import within the Outlook app to confirm the new event. After clicking Save, Zoom will redirect you to Outlook to complete this last step, which will officially add the event to your calendar.

Method 2. Go to Zoom. The Sign In button will be in white letters in the upper right corner. Click on the blue Schedule a Meeting option in the top-right menu. Enter your meeting details. Click the blue Save button at the bottom of the meeting detail options. This will finalize your meeting. Click on the Outlook Calendar button after clicking Save. This will download an. Method 3. Download the plugin from the Zoom Download Center.

Scroll down to the second option and click on the blue Download option. Open the downloaded package from your Downloads folder. Double click on the brown box symbol labeled ZoomMacOutlook.

Follow the on-screen instructions to install the plugin. Click Continue until the final option, which will be Install. If the installation works, a green check will appear in the pop-up window. Open the Outlook Calendar and create a new event. Click on the New Event button, which is blue and will be in the top left corner.

Click on the three-dot symbol in the top right-hand corner to officially add the Zoom meeting to your event. This will provide additional options to customize your event. Click on the Add a Zoom Meeting option under the Zoom menu. It will have a blue plus symbol as its icon. This will add a Zoom link, Meeting ID, and passcode to the message of the event.

Add extra details to the event. You can add specifics like: What date the meeting will take place. Add any other people as invites. Include your email address to get a message when this question is answered. Submit a Tip All tip submissions are carefully reviewed before being published. You Might Also Like How to. How to. How to Share a Zoom Meeting Link About This Article. Co-authored by:. Co-authors: 3. Updated: January 10, Categories: Online Communications. Article Summary X 1.

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